{"id":4135,"date":"2023-02-02T09:46:00","date_gmt":"2023-02-02T09:46:00","guid":{"rendered":"https:\/\/wwwstaging.keesdeboekhouder.nl\/particulieren-uitbetalen\/"},"modified":"2024-10-09T15:08:06","modified_gmt":"2024-10-09T15:08:06","slug":"payments-to-private-individuals","status":"publish","type":"post","link":"https:\/\/www.keesdeboekhouder.nl\/en\/payments-to-private-individuals\/","title":{"rendered":"Payments to private individuals"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"4135\" class=\"elementor elementor-4135 elementor-2783\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e9bc026 e-flex e-con-boxed e-con e-parent\" data-id=\"e9bc026\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-8d5c196 elementor-widget elementor-widget-text-editor\" data-id=\"8d5c196\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><strong>As an entrepreneur, you might find yourself in a situation that requires having to make a payment to a private person. Because that person doesn\u2019t have a registered business, or is employed by you, you may wonder how the billing process works in this case. First and foremost, it speaks for itself that any services that have been provided must be registered. This happens in the form of a private invoice (kwitantie in Dutch). But let us first explain the distinctions between a private invoice, a volunteering fee, and an expense reimbursement.<\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0a9e2ca elementor-widget__width-initial elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"0a9e2ca\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-c420e52 e-flex e-con-boxed e-con e-parent\" data-id=\"c420e52\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6b8c91e elementor-widget elementor-widget-text-editor\" data-id=\"6b8c91e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<article id=\"post-14936\" class=\"post-14936 post type-post status-publish format-standard has-post-thumbnail hentry category-profiles category-keep-up\"><div class=\"entry-content\"><section class=\"text-block block columns-1\"><div class=\"container\"><div class=\"row\"><div class=\"col-12 offset-lg-1 col-lg-10 offset-xl-2 col-xl-8\"><div class=\"text-block__text-wrapper rich-text d-block\"><p><strong>Private invoices, volunteering fees and expense reimbursements<\/strong><br \/>In general, volunteers perform tasks for a sole proprietorship, club, union or foundation on a regular basis. Volunteers are allowed to receive a volunteering fee of less than \u20ac210 per month up to a maximum of \u20ac2.100 per year. It\u2019s important to note that the activities of a volunteer cannot be the same as the ones he or she performs professionally. For example, someone who has a design company and also works as a designer for a foundation in his or her spare time is not a volunteer. The volunteering fee doesn\u2019t need to be filed for income tax purposes.<\/p><p>An expense reimbursement can be used to supplement or replace the volunteering fee. The amount paid must cover the actual and demonstrable costs and it\u2019s therefore less suitable for the remuneration of someone\u2019s working hours.<\/p><p>In exceptional cases, a private invoice can be drawn up by a private individual who has provided a service or product once, and who is\u00a0<a href=\"https:\/\/www.belastingdienst.nl\/wps\/wcm\/connect\/nl\/modelovereenkomsten\/content\/wanneer-is-sprake-van-loondienst\">neither employed by the client<\/a>\u00a0nor a volunteer. The amount stated on the private invoice doesn\u2019t have to be directly related to the costs incurred: a private individual can charge a commercial price for the product or service.<\/p><p><strong>Issuing a private invoice<\/strong><br \/>In a legal sense, a private invoice is an entirely different\u00a0<a href=\"https:\/\/www.keesdeboekhouder.nl\/en\/how-to-write-a-correct-invoice\/\">document than a regular invoice<\/a>, with different requirements for legal validity. It\u2019s also issued at a different moment than a regular invoice: after payment. It therefore also functions as proof of payment.<\/p><p>A private invoice should at least contain the following elements:<\/p><ul><li>Name and address of the recipient<\/li><li>Name and address of the issuer<\/li><li>Date of delivery of the service or product<\/li><li>Description of the service or product, including quantity<\/li><li>Amount due<\/li><li>Autograph of the issuer<\/li><\/ul><p>An important difference with a regular invoice is that a private invoice doesn\u2019t contain VAT. If you don\u2019t make extra money on a regular basis, you don\u2019t have to pay VAT as a private individual. The income from the private invoices must be stated under \u2018Income from other activities\u2019 when filing an income tax return. If the projects are no longer one-off, but start to show some regularity,\u00a0you may be regarded as an entrepreneur\u00a0for income tax or sales tax purposes. So keep a close eye on this by consulting both the\u00a0<a href=\"https:\/\/www.belastingdienst.nl\/wps\/wcm\/connect\/nl\/ondernemers\/content\/hulpmiddel-checken-of-ik-ondernemer-ben-voor-de-inkomstenbelasting\">Entrepreneurs Check<\/a>\u00a0and the\u00a0<a href=\"https:\/\/www.kvk.nl\/advies-en-informatie\/bedrijf-starten\/moet-ik-mijn-bedrijf-inschrijven-bij-kvk\/\">online checklist of the Chamber of Commerce<\/a>.<\/p><p><strong>Processing a private invoice in your administration<\/strong><br \/>As an entrepreneur, you must submit a private invoice to your administration, just like all other expenses. In addition, you may be obliged to indicate to the Dutch Tax and Customs Administration that you\u2019ve made a \u2018payment to a third party\u2019. You can do so by completing the form in the\u00a0data portal of the Tax and Customs Administration\u00a0or through the submission template Payments to Third Parties (UBD) of the Tax and Customs Administration.<\/p><p>Entrepreneurs who employ people and file wage tax returns for them, are always obliged to declare payments to third parties. If you don\u2019t have a payroll tax number, you\u2019re not obliged to declare payments to third parties, unless you\u2019ve received a notification from the Dutch Tax and Customs Administration. In that case you\u2019ll need additional information from the private individual you\u2019re paying. In addition to the data on the private invoice, you also need the date of birth of that person.<\/p><\/div><\/div><\/div><\/div><\/section><\/div><\/article>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>As an entrepreneur, you might find yourself in a situation that requires having to make a payment to a private person. Because that person doesn\u2019t have a registered business, or is employed by you, you may wonder how the billing process works in this case. First and foremost, it speaks for itself that any services&#8230;<\/p>\n","protected":false},"author":3,"featured_media":2785,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[41],"tags":[],"class_list":["post-4135","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-keep-up-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Payments to private individuals - Kees de Boekhouder<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.keesdeboekhouder.nl\/en\/payments-to-private-individuals\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Payments to private individuals - Kees de Boekhouder\" \/>\n<meta property=\"og:description\" content=\"As an entrepreneur, you might find yourself in a situation that requires having to make a payment to a private person. 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